BIEN Committee Functions
BIEN COMMITTEE FUNCTIONS
The 2016-2018 Term
The BIEN Executive Committee (EC) defines the following duties for EC members:
List of Positions | 2016 Slate of Candidates
(Duties of each explained in the following sections)
- Communications Coordinator
- Treasurer and fundraiser
- News Editor
- News Editor
- News Editor
- News Editor & Outreach coordinator
- Conference organizer (appointed)
Duties of all EC members
- The EC is an executive, organising, and outreach committee. It is elected to work on behalf of members towards promoting the goals of BIEN. Its collective functions include the general tasks of promoting informed debate and critical inquiry about basic income and related subjects within society, in academia, in the media, and within institutions; maintaining and expanding the network; and being responsive to policy debates. In addition, individual members have assigned roles in which these goals are promoted. These roles, wherever possible, includes specific and regular tasks which shall be revised and supported both individually and collectively in response to events and needs.
- EC members dedicate significant time to their roles and tasks. Most EC members should expect to work on average at least 10 hours a month, and the co-chairs should expect to work more. They should reflect on the development of their roles during their office so as to inform collective and on-going debate about the role and engagement of the EC.
- EC members make a good-faith effort to attend the monthly meetings of the EC (whether in person or via the internet) and to participate in all its decision-making, but they cannot be impeached for being unable to attend an EC meeting. The EC strives to make decisions via debate and consensus, but relies on majority voting (with quorum) where necessary.
- EC members help any way they can to promote BIEN’s goals and the good functioning of the organization. EC members should remain flexible to handle things that might come up.
- The EC oversees BIEN’s website(s) and other media and appoints people as needed to maintain them.
- The EC coordinates volunteers to promote any of BIEN’s goals.
- The EC oversees the Local Organizing Committee as it coordinates the next BIEN Congress.
- If the BIEN has funds available it might as EC members to travel to attend meetings or represent BIEN at events.
- If any EC member is unable to fulfil their duties for any reason, other EC member(s), with agreement of the EC as a whole, may step in and perform that duty.
- The Co-Chairs are the principal executive officer(s) of BIEN and the Presiding Officer(s) at all meetings of the Executive Committee.
- With the assistance of the Secretary, the Chairs submit to each meeting of the General Assembly a written report on BIEN’s activities and business since the most recent meeting of the General Assembly.
- One of the Co-Chairs shall be one of the signatories to each contract or other agreement to which BIEN is a party.
- The Co-Chairs can take whatever actions necessary to fulfil the role specified for them in the BIEN statutes.
- In consultation with the members of the EC, the Co-Chairs call meetings of the EC after making reasonable effort to ensure maximum attendance.
- The Co-Chairs between them aim to call termly up-date meetings at which sub-committees can report and any issues or tasks arising can be discussed.
- The two Co-Chairs decide together how to share these duties.
- If there are two Co-Secretaries, the two of them shall agree to divide the duties of “the Secretary” in whatever way works best for them.
- The Secretary shall take minutes of all meetings of the General Assembly and of all meetings of the Executive Committee.
- The Secretary shall effect each amendment to the statutes as approved by the General Assembly.
- The Secretary, not later than 60 days after the close of each meeting of the General Assembly, shall send the minutes of that meeting of the General Assembly and the revised bylaws to all members.
- The Secretary shall send the minutes of all meetings of the Executive Committee to the EC members.
- The Secretary shall maintain a register of members.
- The Secretary shall keep all members informed of BIEN motions, the Executive Committee’s selection of people to perform functions, and other issues as specified in the bylaws.
- If the Co-Chairs are unable to perform their duties, the Secretary will assume their duties, but if so, he or she will still have only one vote on the EC.
The secretary’s duties explained in simple terms (Provided by David Casassas):
- The secretary receives all emails that are sent to BIEN. The secretary should answer the general ones (requests of basic information, etc.) and forward the specific ones to the relevant people (there’s a bit of regional coordination in this).
- The Secretary also deals with all emails that have to do with being included into BIEN’s mailing list or people willing to become life-member. S/he should include all details into BIEN’s archives (word and excel files, but this could be automatized in the future) and, once the Treasurer confirms that this person has transferred the money, s/he should send the official acknowledgement to the new life-member. S/he normally gets 25 requests to be included into BIEN’s mailing list every month and 1-2 requests to become life-member per month.
- The Secretary also prepares the agenda of the EC and GA meetings and writes the minutes of those meetings.
- The Communications Coordinator assists the Secretary, especially in matters of communication and website coordination
- The Communications Coordinator maintains and up-to-date list of BIEN’s affiliates on the BIEN website.
- The Communications Coordinator maintains regular contact with BIEN’s affiliates.
- The Communications Coordinator also attempts to maintain an up-to-date list of non-affiliated organizations dedicated to UBI and attempts to maintain regular contact with them.
- The Communications Coordinator is responsible for all parts of BIEN’s website other than Basic Income News. They do not need web skills, but they will oversee any volunteer webmaster to ensure the content of the website is up-to-date and includes all necessary information.
- In the term beginning in 2016, the Communications Coordinator shall work with the Treasurer and Assistant Treasurer to set up a system for BIEN to take donations over the internet.
- The Communications Coordinator oversees the webmaster or any volunteers helping to maintain BIEN’s website.
- The Treasurer, prior to the General Assembly, submits a draft budgetary report to the Executive Committee. Prior to the General Assembly, the Executive Committee reviews and approves the budget, which will be shared with the members of the General Assembly.
- The Treasurer operates a bank account in the name of BIEN.
- The Treasurer collects funds due to BIEN and makes payments in accordance with the budget approved by the Executive Committee.
- The Treasurer submits interim financial reports annually to the Executive Committee.
- The Treasurer maintains all financial records.
- The Treasurer is the signer of each check in BIEN’s name unless they are unable to fulfil this duty, in which case the Secretary or one of the co-chairs may perform this role.
- The Treasurer is one of the signatories of each contract.
- In the term beginning in 2016, the Treasurer is in charge of creating some system for BIEN to take donations over the internet. The Treasurer shall work with the Assistant Secretary and any volunteers to complete this task.
- The Outreach Coordinator will work with the Assistant Secretary to maintain and improve BIEN’s relations with our affiliates and with other organizations working on Basic Income.
- The Outreach Coordinator works with the Assistant Secretary to maintains regular contact with BIEN’s affiliates.
- The Outreach Coordinator works with the Assistant Secretary also attempts to maintain an up-to-date list of non-affiliated organizations dedicated to UBI and attempts to maintain regular contact with them.
- The Outreach Coordinator will attempt to create closer ties between BIEN and other organizations to help figure out how we and they can help each other.
- The News Editors write news and other content for Basic Income News and the BIEN Newsflash.
- The News Editors are jointly responsible for maintaining BIEN’s mailing list.
- The News Editors are jointly responsible both for making sure that Basic Income News is updated daily with timely reports on the news related to basic income around the world and for making sure that the BIEN NewsFlash goes out monthly to BIEN’s mailing list.
- The News Editors are jointly responsible for recruiting and training volunteers to ensure they have enough labour to accomplish the tasks assigned to the News Editors.
- The News Editors are jointly responsible for setting the policies of Basic Income News and the BIEN NewsFlash. They will work with the volunteers to set these policies. The EC will oversee these policies.
- The News Editors work with the assistant secretary and other relevant EC members to oversee BIEN’s website.
- The News Editors divide their responsibility as needed among themselves.
- The News Editors appoint from among themselves or from among the volunteers they have recruited: a Lead News Editor, a Features Editor, and other specific positions they find necessary.
- The Lead News Editor is the main coordinator of all the activities of BIEN’s NewsFlash and of BIEN’s news website, Basic Income News.
- The Features Editor (blog editor) of Basic Income News’s Features section, which includes opinion, interviews, book reviews, and anything else other than just-the-facts report.
h. CONFERENCE ORGANIZER (this position is appointed not elected)
- The Conference Organizer is appointed by the Local Organizing Committee (LOC) as its representative on the EC.
- The Conference Organizer coordinates the LOC to ensure a successful Congress and make periodic reports to the EC on progress.
- The Conference Organizer determines the schedule of the conference under the supervision of the EC and LOC.
- The Conference Organizer shall make a good-faith effort to attend all meetings of the EC and to participate in all its decision-making, but she cannot be impeached for being unable to attend an EC meeting.
- The Local Organizing Committee shall be responsible for the venue of the Congress and for fundraising for the Congress. They may consult and work with the EC on these issues.
- The conference organiser shall liaise between the EC and the local committee to promote gender balance, non-discrimination and family-friendly options at congresses